The practice system for Cypriot accountants, with the books built in
From first enquiry to paid fee.
Ledgerline runs the whole practice in one place: the enquiry from your website, the onboarding, every client’s deadlines, the team’s work and time, the books, the VAT and your own fees. One record per client, start to finish. Your clients work in it too, under your firm’s name.
| Client | Next VAT return | Bank lines | Overdue |
|---|---|---|---|
| Aegean Blue Marine Services LtdMarine services · HE 412907 | Jul–Sept 2026 · due 10 Nov19 days left · €9,758.17 to pay | 19 | €49,289.809 invoices |
| Larnaka Roast Coffee Co LtdCoffee roaster and coffee bar · HE 395540 | Sept–Nov 2026 · due 10 JanQuarter running · €943.23 to pay | 20 | €5,977.702 invoices |
| Pixelforge Studio LtdSoftware studio, EU clients · HE 420118 | Oct–Dec 2026 · due 10 FebQuarter running · €268.56 to pay | 12 | €33,660.003 invoices |
| Troodos Gold Olive Oil LtdOlive oil producer · HE 388104 | Aug–Oct 2026 · due 10 DecQuarter running · €954.69 to pay | 14 | €17,994.556 invoices |
| Kalamies Dental Clinic LtdDental clinic, exempt supplies · HE 401266 | Not registered for VAT | 13 | €19,555.004 invoices |
The practice dashboard, with the example practice and its fictional client companies.
1 · Enquiry
Your website, wired to your pipeline.
Drop our form onto your site, or post to the API from the site you have. Every enquiry lands in the pipeline with its source, goes to the right person, and arrives with its first task already due.
- No inbox to watch. Website, email and referrals arrive in one pipeline.
- Nobody waits. Unanswered enquiries come back to the top after a day.
- Won means a client. One press turns it into a customer with books.
Already have a website you like? Post to /v1/enquiries from its own form.
- Engagement letter signed by the director21 Oct, 16:02
- Directors’ IDs, proof of address, company certificates8 files
- Screened against the EU sanctions list: one namesake ruled out3 names
- Beneficial owners recorded, risk rated normal9 of 20
- Books opened: VAT quarters to Feb, May, Aug, NovHE 431776
- Deadlines set, AML review in two yearsOct 2028
- Bank statements from OctoberLink sent
2 · Onboarded
Won, signed and set up the same afternoon.
The engagement letter goes out for e-signature, fingerprinted. The due diligence file builds as you go: IDs, beneficial owners, screening against the EU sanctions list, and a risk rating scored the way ICPAC sets out. The client signs and sends documents from one link: no login, no attachments lost in email. Then the books open with the company’s VAT quarters, year end and deadlines.
3 · Deadlines
The deadlines write themselves.
Every client’s VAT returns, VIES statements, provisional tax and company tax return are worked out from their own VAT quarters and tax year, each with the person who looks after it. File the VAT return and its deadline closes itself; anything that slips goes to the top, and onto that client’s home screen.
The practice calendar is the work list. Nothing lives in a spreadsheet on someone’s desktop.
- 31 JulFriProvisional tax 2026, first instalmentKalamies Dental Clinic · Sofia Georgiou83 days overdue
- 10 NovTueVAT return, Jul–Sept 2026Aegean Blue Marine Services · 1 document to checkIn 19 days
- 15 NovSunVIES statement, October 2026Pixelforge Studio · €10,825.00 of EU servicesPeriod running
- 31 DecThuProvisional tax 2026, second instalmentAll six clients · Mark done as each is paidIn 70 days
- 10 JanSunVAT return, Sept–Nov 2026Larnaka Roast Coffee · Maria AntoniouPeriod running
4 · Work
Everyone’s week on one screen. Every hour on a client.
Start the clock on any client from the top bar of any page; it keeps running while you move around. Each person’s week sits against the hours they have, the client time picked out, so you see who is overloaded on Monday, not on deadline day.
5 · Books
The shoebox, sorted.
A month of PDFs, scans and phone photos, for every client, in one drop. Read in Greek or English, checked to the cent, routed by the VAT number on the invoice, drafted as a bill.
- The bank matches itself. Import the statement and press Match all: 18 of 20 lines, gone.
- Full double entry. Every company in its own ledger, with a lock date the database enforces.
- Nothing posts on its own. Sure documents go in one press, after a person says so.
- Invoice
- 2026-1184
- Net + VAT
- €2,480.00 + €471.20
- Total
- €2,951.20
- Goes to
- Aegean Blue Marine Services Ltd
- Addressed to that company’s VAT number
- 19% VAT agrees with the net
- Known supplier, coded to 455 · Fuel
Approved by the ownerMark as filed and lock the period
6 · Filed
The VAT 4, filled in before you open it.
Worked out from the ledger, box by box, with the reverse charge in 1, 4, 7 and 11B and a VIES statement that agrees with 8B to the cent. The client approves it with one press before you file through Tax For All. Mark it filed and the quarter locks.
- Every EU VAT number, confirmed. Each client’s customers and suppliers in other member states, checked live against VIES in one press. Every answer is kept on the audit trail as evidence.
- A wrong digit never reaches an invoice. Check digits for all 27 states are tested as the number is typed.
7 · Billed
Your fees, from the work you did.
Each client’s monthly fee against the hours its books took, as euros per hour, with your floor drawn on every bar. Then one press invoices the whole month from your own books in Ledgerline: 19% VAT, extra work on its own line, and nobody billed twice.
| Client | Monthly fee | App | Extra work | Hours | Per hour | Invoice |
|---|---|---|---|---|---|---|
| Aegean Blue Marine Services LtdAndreas Kyriakou | €450.00 | €25.00 | — | 9.5 | €47.37 | Not invoiced |
| Kalamies Dental Clinic LtdSofia Georgiou | €250.00 | — | — | 7.8 | €32.05Below your floor: reprice at renewal | Not invoiced |
| Larnaka Roast Coffee Co LtdMaria Antoniou | €300.00 | €25.00 | — | 5.1 | €58.82 | Not invoiced |
| Mesogeios Holdings LtdMaria Antoniou | €600.00 | — | €270.003.0h at €90 | 9.5 | €91.58 | Not invoiced |
| Pixelforge Studio LtdSofia Georgiou | €380.00 | €25.00 | €90.001.5h at €60 | 5.7 | €82.46 | Not invoiced |
| Troodos Gold Olive Oil LtdAndreas Kyriakou | €280.00 | €25.00 | — | 4.4 | €63.64 | Not invoiced |
- Euros per hour, per client. The fee next to the hours the timer logged, so the cheap clients can’t hide.
- Your floor on every bar. Below it, the client says so: reprice at the next renewal.
- One press, the whole month. Six invoices with VAT and the app you resell, issued and posted in your own books.
- Never billed twice. Press again and only what is still unbilled goes out.
- Accounting services, October 2026€600.00
- Additional work, 3 hours at €90Refinancing pack for the bank€270.00
- VAT at 19%€165.30
- Total€1,035.30
And your clients are in it too
They run their day. You keep it right.
Each company gets a calm home screen with one main button at a time. Whatever the owner does lands straight in the books you keep, so there is nothing to re-key at quarter end.
Invoices that look like theirs
Their logo, colour and terms on every PDF. Sent from their own email, chased with a reminder.
Quotes that turn into invoices
Accepted means issued: the same lines, on the customer’s own payment terms.
Approve before you file
The owner sees the VAT return in plain words and approves it with one press.
Documents without the chasing
You ask, they upload to a link, it is read and filed against the request.
E-invoices and bill runs
Structured e-invoices to the European standard, and one SEPA file to pay several bills.
UBL 2.1 · Peppol BIS 3.0 · pain.001
Their numbers, explained
A monthly pack with their profit, cash and what they owe, and AI that answers questions about it.
White label
Your name on the door.
Your clients work in your product: your name, your initials, your colour, on every page and every email. Ledgerline signs off quietly at the foot of the menu. Try yours.
- Home
- Invoices
- Quotes
- Bills
- Bank
- Documents
- VAT returns
The house rules
Balanced, or it doesn’t post.
The rules an auditor cares about aren’t left to good habits. The system keeps them.
| Rule | How it’s kept |
|---|---|
| Every posting balances | Anything that doesn’t is refused by the database. Each company has its own ledger, and a document can only post to its own company. |
| A locked period stays locked | Checked on every posting, from any screen, import or API call. Corrections go in the next open period. |
| Every change is on the record | Postings, matches, locks and filings are chained by SHA-256 hashes, with who did each one. The chain is re-checked whenever it is opened. |
| The AI suggests, people decide | It reads documents and explains the figures from totals alone. Nothing it suggests posts until someone presses the button. |
| Your data leaves when you do | Every list and report exports, and every invoice downloads as a standard e-invoice. Staying is a choice, not a trap. |
| The chain is intact | 105 entries recomputed just now · #105 59290c3ee494… |
Pricing
One fee. The whole practice.
Every client company, everyone at the firm, every feature, the AI included. Take on fifty new clients and the price doesn’t move.
Your clients use Ledgerline under your name at no cost to you, so whatever you charge them for it is yours to keep.
- Per-client fees
- Per-seat fees
- Add-ons
- Setup fees
- Contracts
- Ledgerline for one practice, one month€490.00
- Books for every client companyHowever many you look afterIncluded
- Everyone at the firmPartners, accountants, juniorsIncluded
- Your clients, working in it under your nameIncluded
- AI capture: documents read in Greek and EnglishIncluded
- VAT 4, VIES statements and VAT number checks, e-invoices, SEPA filesIncluded
- Enquiries, deadlines, time and your own feesIncluded
- Moving your clients’ books inIncluded
- Every update, as it shipsIncluded
Monthly with no contract, or yearly for two months free. Leave whenever you like and take every record with you: every list and report exports, and every invoice downloads as a standard e-invoice.
Sell it under your name
Your clients pay you. You pay us one fee.
Put your clients on Ledgerline as your own app and charge them what you like. Their price goes on your monthly fee invoice as its own line, raised with everything else in one press, and you keep all of it.
- Your price, your invoice. Set it client by client; Ledgerline bills it with their fee.
- No cut, no per-client charge. We bill you €490 a month however many clients you sell it to.
- Your name, not ours. Your clients see your firm, your colour, your logo.
- Your clients pay you, 60 × €25€1,500.00
- Ledgerline, the whole practice−€490.00
€12,120.00 a year, before your own fees for the work
Before VAT. Your price is yours to set; these are example figures.